LifeWorks NW
  • Portland (NE), OR, USA
  • 18.80 - 20.45
  • Hourly
  • Full Time
  • Office Support/Intake

Full benefits such as medical, dental and paid time off (PTO)


The Office Support Specialist 2 position will work at LifeWorks NW's Certified Community Behavioral Healthcare Clinics (CCBHC). In 2017, LifeWorks NW was selected to represent Oregon in the federal demonstration project to implement CCBHCs to advance delivery of behavioral health care. LifeWorks NW's CCBHC sites will provide comprehensive client care through a team-based approach with services that include mental health and substance use counseling, peer-delivered health and wellness services, primary care services and psychiatric rehabilitation. Staff that work at our CCBHC sites will collaborate with others to care for individuals through daily interactions and support, counseling, skills training, care coordination, health promotion and education, medication management services and supportive services with preventive approach.

PURPOSE: Responsible for answering inquiries, obtaining information and a variety of office duties in a fast paced clinical front office setting. This position provides support to clinical staff working with mental health and addictions clients of all ages in person and on the phone. Typically handles the more complex administrative functions at a site.

DAYS/HOURS: This is full-time position working these hours: Monday-Thursday from 10:30 am to 7:30 pm and Friday from 9:30 am to 6:30 pm. 

ESSENTIAL RESPONSIBILITIES:

  • Performs reception duties, answering phones (on multi-line phone system). Greet persons entering establishment, determine nature and purpose of visit, and direct or escort them to specific destinations.
  • Act as resource to staff and clients.
  • Responsible for insurance verifications, set client fees, balance payment agreements and administrative intakes.
  • Update and maintain records in proprietary software.
  • Manage office paperwork and flow.
  • Does data entry, references information on the computer, schedules, runs basic reports as needed.
  • Scanning, copying and faxing as needed.
  • Receive payment and record receipts for services.
  • Hear and process complaints from customers and public.
  • Schedule appointments, and maintain and update appointment calendars.
  • Provide information about establishment such as location of departments or offices, employees within the organization, or services provided.
  • Continually increase level of cultural sensitivity, awareness and competency.
  • Unload and sort courier items and/or office supplies as needed.
  • Meets standards for productivity, accuracy/quality of work, customer service and team work.
  • Meets standards for attendance following the department's call-in policy for any unscheduled absences.

QUALIFICATIONS:

  • Bilingual fluency (English/Spanish) required.
  • High school diploma/GED or equivalent.
  • Previous experience/formal education preferably in a clinical setting.
  • Prior experience working as a receptionist preferably in a mental health setting.
  • Ability to perform essential functions of job without creating a direct threat to the safety of self or others.
  • Good computer skills including a functional knowledge of Outlook, Word and Excel, 10-key, telephone skills and electronic record systems. Ability to master proprietary software which may include on-line scheduling and billing. Must be able to keyboard 45 wpm. Knowledge and previous experience with office equipment including photocopying, faxing and scanning etc.
  • Demonstrates effective communication skills and maintains a cooperative working relationship with others in a culturally diverse environment.

 

LifeWorks NW believes that diversity strengthens our workforce and empowers our community.
LifeWorks NW is an EEO/AA employer. All qualified applicants will receive consideration for employment without regard to race, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status in accordance with law.
www.lifeworksnw.org 

Drug Free/Tobacco Free Site 01/09

 

LifeWorks NW
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